Office Manager

  • Headway
  • Barcelona, Spain
  • Jul 06, 2017
Full time Accounting Finance Human Resources

Job Description

The Office manager is responsible for overall front office activities, purchasing requests, facilities and management of the building. Also will be responsible for Administrative tasks

The ideal candidate will be a self-starter, who is just as comfortable working autonomously as with a team. This candidate should be corporate culture-focused, bringing enthusiasm to the office and offering new ideas and programs. The candidate will be expected to perform the following responsibilities:


  1. Assist on implementing employee guidelines, personnel policies and procedures, along with our HR department
  2. Conduct admin & finance tasks regarding cash management & office duties.
  3. Provide administrative & logistic support to management team (COO, SVP, Finance Director).
  4. Channel all employee requests regarding human resources questions, issues, rules, and regulations.
  5. Recommend new approaches, policies and procedures to effect continual improvement & efficiency of each area.
  6. Supervise the maintenance of all office equipment, including copier, fax machine, etc.
  7. Coordinate overall administrative and office activities as well as schedule meetings, appointments and group events.
  8. Be the point of contact for all office supply providers, visitors to the office and provide general administrative support to our employees.
  9. Be responsible for arranging internal office moves.
  10. Provide assistance in the purchase of office supplies and furniture, office equipment, etc.
  11. Prepare & assist in managing office budget
  12. Be responsible for reporting accurately and timely all administrative matters.
  13. Coordinate the reception of invoices and scheduling of payment for general office providers.



  • Advanced English and Spanish language level (mandatory)

  • Excellent time management skills and ability to multi-task and prioritize work.

  • Attention to detail and problem solving skills.
  • A creative mind with an ability to suggest improvements.
  • Human approach and ease the contact with people.

Send us your resume to the following email: